Phone: 916.600.2869

Government Programs

While Productive Time specializes in training and consulting for law firms, Irwin Karp provides time management and productivity training programs for government agency employees and consulting in the area of workflow, filing systems and information retrieval.  Based on his pre-private practice positions with the U.S. Environmental Protection Agency and the California Coastal Commission, Irwin Karp understands government agencies and the competing demands and workload issues faced by personnel having enormous jobs to do with diminishing resources.

He is a regular presenter at the City of Sacramento’s training program, City University, and to city departments.  These programs are available for presentation at government agency training sessions for managers and staff.

How to Run Effective & Productive Meetings

Meetings don’t have to be a painful experience.  Never again have your participants thinking, “We can’t go on meeting like this.”  Learn how to keep meetings interesting, keep them on track and make sure that things get done. We will cover the basic skills of running effective meetings: defining meeting purpose, developing the agenda, staying on time, keeping discussions on track, making decisions, closing the meeting and ensuring follow-up with action items.  We’ll also go beyond the basics to cover the art of productive meetings: facilitation skills, questions to stimulate discussion, active listening, ways to end discussions, dealing with difficult people and spicing up meetings to make them fun.  After this program, people will leave meetings that you run saying, “that was a good meeting.”  

The Art of Effective Delegation

Effective delegation lies somewhere between the extremes of micro-management and laissez-faire. The art of delegation requires, among other things clear communications, understanding of the assignment and time frame, a climate for questioning and mentoring, periodic follow-up, feedback and evaluation.  This workshop reviews practical programs and techniques for leveraging your time and mentoring your staff by effective delegation of work.

Organizational Skills – How to Stay on Top of Your Workload

With diminishing resources and more demand being placed on government workers, it’s never been more important to be organized.  This program focuses on principles and techniques of organization, time management and self management to help managers and staff stay on top of their workload.  We review project management principles and apply them to planning and scheduling to achieve priorities.  Given shifting priorities, we present approaches to balancing competing demands and maintaining focus.  In assisting staff to get things done, the program emphasizes the need to communicate clearly and effectively as well techniques and strategies to manage time wasters at the office.

Handling Information Overload & Managing Communications

We are bombarded with information from multiple sources, including paper, phone calls, meetings, memos, faxes, voice mail, e-mail and professional reading. With so much information and so many ways to send and receive it, we need systems to productively manage the flow of information and to communicate effectively.  This program includes work on:  processing incoming paper and e-mail to manage the workflow efficiently, developing systems for easy retrieval of information when you need it, and using the appropriate form of communications for each particular situation.

Overcoming Procrastination

Procrastination holds us back, keeps us from achieving important goals, creates undue stress as we rush to finish a job at the last minute and diminishes productivity. Delaying work on everything from major projects to routine tasks is a form of sabotaging yourself and causes internal conflict. When you finally get around to it, the agonizing was worse than the work itself. So why do we keep putting things off? This workshop helps you to recognize the different types of procrastination and develop some self-management techniques to get started sooner rather than later. Instead of putting off jobs until tomorrow or thereafter, learn how to put off procrastination, how to start and how to focus on what you really need to accomplish.

Managing Multiple Bosses

The only thing more stressful to a secretary than a demanding boss is several demanding bosses.  These days many secretaries and administrative assistants perform work for two or more managers.  In this session, you will learn how to plan & juggle multiple priorities, clarify expectations, manage interruptions, ensure clear communications & feedback and sharpen your negotiation skills to navigate through your busy day.